SAMA Business Hub


With COVID-19 preventing in-person meetings of our members and committee in the foreseeable future, this page will be used to conduct some of our necessary business virtually.


On-line Committee Nomination form
(preferred method)

Committee Nomination Form
(Word doc -download and print)

Committee Nomination Form
(PDF - download and print

Click position for a duty Statement 
Vice President
Committee member
Awards Officer
Run Coordinator
Walk Coordinator
Field Coordinator
Course Measurer
Equipment Officer
Promotions Officer
Social Organiser
Sponsorship Officer
Uniform Officer
Lost Property Officer
Safety Officer
Newsletter Editor
Training/Coaching Coordinator

SAMA Annual General Meeting

The SAMA AGM is scheduled be held at Western Districts Clubrooms on 27 June 2020 following Saturday competition. However, as a result of the COVID-19 pandemic it is not certain at this stage whether such indoor gatherings will be allowed again by that time.

Therefore, the Committee is considering contingency plans for the AGM, which may involve postponement to a later date or holding a virtual meeting. The Office of Business and Consumer Affairs has advised that no action will be taken where AGMs are postponed for up to 6 months or where a virtual AGM is held, but does not comply with the association’s rules due to requirements that meetings are held in person. A final decision will be held nearer the scheduled date for the AGM (at least 21 days notice will be given).

Call for Committee nominations

Four SAMA Committee members will depart at the 2020 AGM once that is held; Helen Suridge (Secretary), Viddy Jermacans (Vice President), Marie Maxted and Julia Lycett. David Bates will also be standing down as President at the AGM, but is willing to continue serving on the Committee to ensure continuity.

These vacant positions create opportunities for members with ideas and a willingness to give something back to the club. Remember that our club is run entirely by a few members for the benefit of all members, and its continued existence is dependent on everyone making a contribution.  So please consider doing your part by stepping up to the challenge!

We are therefore seeking nominations for at least three Executive positions, and for two additional SAMA members to join the committee, who hopefully will take on the roles Awards Officer and Field Coordinator.

Since all positions on the Committee are released at the end of the AGM to allow appointment of the new officers elected at the meeting, anyone can nominate regardless of the current person being willing to continue in a position.
Positions available for nomination: 
President, Vice President, Secretary, Treasurer, Registrar, Committee Members (6)

The responsibilities of all positions and roles in the club, including the Executive positions (President, Vice President, Secretary, Treasurer, Registrar), Awards Officer and Field Coordinator are detailed in the duty statements available to download (see panel on left).

This year nominations can be made on-line to avoid the need to get signatures.
Instead each of the nominee, proposer and seconder will receive an email after the nomination has been submitted to verify that they agree to the nomination. Click on the On-line Committee Nomination form to make an on-line submission.

Alternatively, a nomination form can still be downloaded (see panel on left). 

All nominations must be received by the Secretary, Helen Suridge [helsur@outlook.com] at least 7 days before the AGM.



Notice of Business

If anyone believes changes are required to our Constitution or By-Laws they should contact the Secretary – Helen Suridge [email].

1. Present
2. Apologies
3. Minutes of AGM held 22 June 2019 as circulated
4. Business arising
5. Annual Reports
5.1 President’s report
5.2 Treasurer’s report
6. Election of Officers
7. Other Business
7.1 Life Membership Nominations
7.2 SAMA Constitution / By-Laws
7.3 Any other business including open discussion by members